5 Office Organization Tips Every New Business Owners Must Know
The way you work is always affected by your work surroundings. It may be the physical aspect of the place or the people around you. One thing is for sure, and if you are working in a filthy and cluttered place, we are very confident that there will be difficulty in getting the right standard for your work. Even if you are working in front of a computer, your surroundings will still play a huge role in your focus to do your work. Having a well-organized office and workplace will boost your overall productivity and mood while working. Everyone wants a morale boost while in the workplace, and a clean place will easily do that for everyone. Also, there will be no distractions if your area is completely organized. Do you like what you are reading? We will show you five tips on how you can maximize the office organization to its fullest and give a lot of excellent benefits to your employees.
1. Keep your desk clutter-free
Your desk is your territory in the office. Your main workspace is where all of your stuff is. To work productively and effectively, you should start working out your desktop. Make your employees clean their desktops. Too much stuff and things on the desk can be very distracting enough to affect your work. Even if a lot of people are saying that creative people usually have a messy place, it is still important to fix your desk.
Start by fixing and organizing all the stuff in your desk. Group all kinds of papers and documents for easy access, and you would not need to find it in a pile of documents. Identify also the essential things you need like notepad, pen, and organizer. You can put it in the drawer and your pens in a container. Finding your materials easily will lower the chances that you will be distracted by your work.
2. Sort and organize your papers properly
As we are saying earlier, piles of documents and stacks of paper are not suitable for a desk. A lot of paper can be space eaters in your place and cluttering your desk. Also, if you need to look for a particular document, you need to find it in the pile of papers in your office. It will take up a lot of time for you and may distract you from what you are doing.
You should keep all paperwork organized in a folder or a file cabinet. Create an organization system that will help you sort it all easily and access the papers quickly when you need them.
3. Invest in drawers and organizing trays
Another thing that clutters your workspace is the sets of office supplies. When all of those supplies are unorganized, there are high risks that your supplies may be lost and misplaced. It can also take up a lot of time from your employees when they are finding it when they need it. You need to invest in drawers and organizing trays and put all of those supplies there. You may group them into kind of supplies. For instance, put all markers in one place, all tapes in one place, and so on. With this, people would know where all supplies are and save up time when they are working.
4. Use accounting program for important files
Business expenses may also become very unorganized in many companies. For example, there can be a lot of receipts on your desk. You can answer this problem by downloading an app that will scan and record your receipts. You need to use an accounting program
for this to help in managing all expenses and tax deductions. With this, all paperwork will be reduced and should be accessed anywhere.
5. Make cleaning a habit
Amidst all of the workload, never forget to put a time where you clean your office. It should still be a habit for all employees to help in cleaning the workplace and making it a better place for anyone. However, if they really cannot insert it in the schedule, you may hire an office cleaning service that will be flexible on when they can clean the office.
As business owners, you would want a productive place and a team in your office that delivers the best performance every day. You can look at many productivity boosters on the internet, but we can recommend that you start in creating a decluttered and organized workplace. After reading this article, you should start producing a better workplace, the more time you think about this, you are wasting a lot of money. Start now!
Raymond Chiu is the Director of Operations for MaidSailors.com, the leading office cleaning services in NYC. Maid Sailors take pride in providing outstanding office cleaning services at affordable prices. Maid Sailors helps workplaces transform into spotless places.